How It Works

From managed intake to a reviewable shortlist.

Here is how an enabled workflow processes eligible candidates — and where your recruiters retain control.

Step 1

The job becomes a rubric

A campaign starts with your job. Recruiting Buddy breaks it into the things that actually decide fit — must-haves, preferred qualifications, required skills, and experience — plus your interview topics and calling rules.

Must-haves & preferred skills Interview topics per job Calling windows Retry rules

Step 2

Candidates flow in

Resume upload, CSV, and manual entry are built in. Forwarded email and browser capture need managed setup. Native ATS or API work is assessed separately and is not a universal live integration.

Resume upload CSV import Forwarded email · managed Browser capture · private pilot ATS / API · scoped roadmap Manual add

Step 3

Readable resumes are analyzed and ranked

Each successfully imported, readable resume is analyzed against the configured role. Completed analyses receive a 0–100 score and written rationale; candidates without a usable resume remain visible rather than being presented as scored.

Analyzed against that role 0–100 score + rationale Ranked applicant pool

Step 4

You set the engagement rules

Recruiting Buddy supports job-specific rules: queue all eligible applicants, use a score threshold, or select the top of the ranking. Consent, phone validity, calling windows, account status, and capacity still apply.

Queue all eligible Score threshold Top-ranked only Different rules per job

Step 5

The configured interview runs inside its safety gates

The customer-named AI agent calls eligible candidates inside the campaign window and follows the configured interview topics. Retry, voicemail, and callback behavior remains bounded by campaign rules, provider responses, and the dispatcher cadence.

“I’m at work right now — can you call me back at 7?”

Illustrative callback request · validated in the campaign timezone

Adaptive follow-ups Calling windows respected Bounded retries & configured voicemail Callbacks dispatched within allowed windows

Step 6

Recruiters review and act

Completed screens land in the dashboard with the artifacts the provider and scoring pipeline returned: outcomes, transcript, audio, scores, key moments, and recommendation. Failed or incomplete attempts remain classified for review.

Ranked shortlist Resume & call scores Transcripts & recordings Hiring recommendation

Who Does What

What the platform handles. What your recruiters own.

Recruiting Buddy doesn’t replace your recruiters — it clears the work that keeps them from interviewing, placing, and closing.

Recruiting Buddy Handles

Approved outbound voice, SMS, and voicemail workflows
Resume parsing & scoring
Candidate analysis & ranking for human review
Call retry logic & follow up scheduling
Screening transcripts & written summaries
Pipeline tracking & stage updates
Configured scoring rubrics within each role
Candidate status management

Your Recruiters Focus On

Final interviews with qualified candidates
Client relationship management
Offer negotiation & closing
Strategic sourcing decisions
Placements & revenue generation
Team performance & growth

Map it to a real role.

Bring a job description to your demo and we’ll walk through questions, eligibility gates, calling rules, and the recruiter review flow.

Book a Demo Explore the product