Recruiting Buddy SMS Program

What Recruiting Buddy Is

Recruiting Buddy is an ATS-integrated recruiting automation platform that sends recruiting-related SMS messages on behalf of staffing companies. Staffing companies use Recruiting Buddy to automate candidate communications — including AI screening call notifications, application follow-ups, interview scheduling and reminders, and job availability updates — on behalf of the staffing company and for candidates who have applied for jobs or registered with those staffing companies.

Recruiting Buddy does not initiate contact with individuals who have not already engaged with a staffing company through a job application, ATS registration, or recruiter intake process.

How Consent Is Collected

Recruiting Buddy is a B2B platform. Staffing companies are the customers — candidates are not. Staffing companies use Recruiting Buddy to automate recruiting communications with candidates who have already provided their phone number and consent through the staffing company's own intake workflows.

There is no candidate-facing signup or opt-in form on RecruitingBuddy.ai because Recruiting Buddy does not collect candidate data directly. The consent relationship exists between the candidate and the staffing company. Recruiting Buddy sends messages on the staffing company's behalf only after consent has been established.

Candidate consent is collected by staffing companies through the following workflows:

• Job application forms — candidates submit their phone number and consent when applying for a position
• ATS (Applicant Tracking System) registration — candidates opt in when creating a candidate profile in the staffing company's applicant tracking system
• Recruiter intake forms — candidates provide phone number and consent during a recruiter-led onboarding or intake session
• Staffing company registration forms — candidates consent when registering with a staffing agency directly
• Candidate onboarding workflows — consent is obtained as part of a structured onboarding process
• Job board application workflows — candidates apply through third-party job boards that include the staffing company's consent language

Recruiting Buddy's Terms of Service require all staffing company clients to collect explicit SMS consent before importing candidate phone numbers into the platform. Only after that consent is established does Recruiting Buddy act as the sending technology on behalf of the staffing company.

SMS Use Cases

Recruiting Buddy sends the following types of recruiting-related SMS messages on behalf of staffing companies:

• AI screening call notifications — alerting candidates that an AI screening call is incoming
• Application follow-ups — confirming receipt of an application and next steps
• Interview scheduling — coordinating availability for interviews
• Interview reminders — reminding candidates of upcoming scheduled interviews
• Job availability updates — notifying candidates of new or matching job opportunities
• Candidate support communications — responding to candidate questions about the hiring process

All messages are sent in connection with an active recruiting or hiring process and are directly related to employment opportunities.

Staffing Company Compliance Requirements

Recruiting Buddy's Terms of Service impose binding compliance obligations on all staffing company clients before any SMS campaign is activated. Staffing companies are contractually required to:

• Display explicit SMS consent language at or before the point of phone number collection on all candidate-facing forms
• Identify both the staffing company and Recruiting Buddy (or its sending technology) as the message senders
• Disclose that message frequency varies and that message and data rates may apply
• Include STOP opt-out and HELP instructions in all consent disclosures
• Not condition employment or application consideration on providing SMS consent
• Honor opt-out requests promptly and ensure opted-out numbers are not re-imported or re-messaged

Staffing companies using the platform represent and warrant compliance with the Telephone Consumer Protection Act (TCPA), applicable FCC regulations, and all applicable state laws governing automated text messaging. Accounts found to be uploading candidates without prior consent are subject to immediate suspension.

Required SMS Disclosure

The following disclosure is required to appear at the point of phone number collection and in all candidate-facing consent flows:

Privacy Statement

Phone numbers and SMS consent data collected through Recruiting Buddy or affiliated staffing company intake flows are used solely for the recruiting-related communications described on this page. This data is never sold, rented, or shared with unaffiliated third parties for advertising, marketing, or promotional purposes. For full details, see our Privacy Policy and Terms of Service.

Example SMS Messages

The following are representative examples of SMS messages that candidates may receive through the Recruiting Buddy platform:

Example 1 — AI Screening Call Notification

Example 2 — Application Follow-Up

Example Candidate Consent Language

Staffing companies integrating with Recruiting Buddy are required to display explicit SMS consent language at or before the point of phone number collection. The following examples show compliant consent language for the most common recruiting contexts. Staffing companies substitute their name for [Staffing Company].

Example A — Job Application Form

Displayed adjacent to the phone number field on a candidate-facing job application:

Example B — ATS Candidate Registration Form

Displayed as a disclosure when a candidate creates a profile in a staffing company's applicant tracking system:

Example C — Recruiter Intake Form

Displayed on a form completed during a recruiter-led candidate intake or onboarding session:

Example Recruiting Workflow

The following flow shows exactly how a candidate moves from job application to receiving a Recruiting Buddy SMS, and where in that chain the staffing company collects SMS consent:

Opt-Out and Help

To Stop Messages

Reply STOP to any message at any time. Upon receipt of STOP, a confirmation will be sent and no further messages will be sent to that number for the relevant campaign. To re-subscribe, reply START.

For Help

Reply HELP to any message or contact us at support@recruitingbuddy.ai.

Contact

For questions about this SMS program or to request removal from communications:

• Email: support@recruitingbuddy.ai
• Website: recruitingbuddy.ai